32. Archive Structure

There is a close correlation between … [missing ending to this sentence, ZGy20 mDP]
The labels (in their primary sense, i.e., the generic labels) define, at the same time, the structure of a major portion of the archive, since the subdivisions therein correspond exactly to the categories represented by the labels.
Because of this correlation, I will describe together, in this chapter, the structure of both the constituents and the archive. This correlation is highlighted in Figures 12-1 and 12-2 (section 32.9, bottom of this page), which present graphically and side by side the data discussed below.

As indicated above (3.1), the structure of the archive mirrors that of the label (4). In other words, subdirectories and files correspond to the various segments of the label, as high­lighted graphically the juxtaposition of charts 12-1 and 12-2 given below.
Thus, the same four ranks present in the directory tree that are found in the label structure, and in addition there are two sub-ranks (subsidiary ranks), labeled 1a and 2a, which reflect subdivisions of the respectively higher ranks 1 and 2 (see Fig. 12-3, bottom of this page).
As a result, there is a total of six ranks and sub-ranks, which function as subdirectories progressively nested within each other – except for ranks 3 and rank 4 which are listed sequentially. Files are found as appropriate within given directories depending on the nature of the directory.
The first rank is reserved for the site, which is placed directly within the root directory; for Mozan, this is \MZ.

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32.2.1: Rank 2a, for directories only: Type of data

The letters that follow in the alphabet are reserved for volumes that deal with the analysis of specific aspects of the record, as follows:

• T. – Typological analysis.
• V. – Visuals, i.e., photography.
• W. – draWings (both hand drawn and digital).
• X. – site wide indeXes now in MZ\A\MZ.
• Y. – surveYing.
• Z. – site overall.

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32.2.2: Part Two. Analysis Section A. Constituents

Besides the O sequence, other two letter labels are possible for rank 1, but only for directories, not for constituents, e.g., VW.
Volumes dealing with a type of analysis can also include numbers or letter characters, with a criterion similar to that used for topographic areas. A numeric code is used to indicate a purely sequential order: for example, Y1 stands for the marker log produced by the surveyor, and Z1 stands for the log of surface objects. An alphabetic code, on the other hand, stands for a subtype of analysis: for example, TC stands for ceramic analysis within typology, and ZS stands for storage lists.
Following is a sample list of codes used for subtypes of analysis (this is an open list, and codes may be added at will):

T = Typological

• TA – physical anthropology
• TB – paleo-botany
• TC – conservation
• TE – epigrapghy
• TF – figurines
• TG – glyptic
• TO – objects
• TP – pottery
• TZ – paleo-zoology

Z = Site general (procedural aspects)

• ZA – synopses (seasons, initials, etc.)
• ZC – conservation
• ZI – inventory
• ZP – site presentation
• ZR – region
• ZS – storage
• ZT – transfers

• ZSB – basic study collection
• ZSC – conservation collection
• ZSD – main display collection
• ZSN – natural science collection (seeds, soil)
• ZSP – basic study colletion
• ZSS – pottery library
• ZST – technical display collection
• ZSZ – zoology collection

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32.2.3: Constituent label and archive structure

ZT: transfers (lists of objects transferred to Museum, shipment of samples, etc.).

Notes on conservation (Qz09) potential indexable labels for wall conservation:

M	30	mudbrick walls –Palace
S	31	mudbrick walls– AA houses
U	40	stone architecture–Temple Terrace
X	50	sections
Z

The maximum range allowed for a numeric sequence is 2 digits, hence the maximum number allowed is 99.

For the Outer City, the 40 sequence is for foot survey transects (e.g., OD40), and the 50 sequence for units in cases where we are not sure of the units already declared (e.g., OD50).

In the case of V books (for photographs), the second part corresponds to the season, thus V10 stands for photographs taken during the 10th season.
Since study seasons are labeled with a letter suffix after the number of the previous excavation season, book labels for visuals are the only ones that may include a letter after a number, e.g., V10A for photographs taken during the study season 10A.

NB: for a file with all the old codes of seasons (until August 2022), see here; for the new codes (established September 2022, during the workshop “Beola 2“), see here.

Subcomponent reduced from 100 to A0, 112 to B2, etc.

To sum up, the book code may appear with a minimum of 2 characters and a maximum of 4, in one of the configurations shown below in Fig. 12-4, where the range of possible codes is also indicated, followed by some examples of acceptable book labels.

Area			Analysis
Zone	Area		Type	Subtype
	sequence	function		sequence	function
A ... S OA ... OS	1 ... 99	A ... Z	T ... Z	1 ... 99	A ... Z

Fig. 12-4: Structure of Rank 2: Book

Examples: Area Analysis

• two characters: A1, AK, TC, Z1
• three characters: A10, OH2, OHA, V8A
• four characters: OS12, V10A

Following is a list of all constituent codes in alphabetical order:

Codes

Normal constituents

V book (digital) see separate file

V book (pre-digital)

a

aggregate

archive

b

assemblage

black/white, 35 mm

c

composite

color, 35 mm

d

digital

e

trace

extra (after ex-cav.)

b/w, medium format

f

feature

color medium format

g

graphic

h

phase

i

item

infrared

j

join

k

locus

kite

m

marker

n

neative

p

plot

print

q

quantity lot

-

r

relay

s

stratum

scans

t

trace

u

unit photos

v

view

w

drawing, measured

y

drawing, schemantic

x

indices

unclear or mixed strata

z

zero

The sub-rank 1a is the archive (abbreviated A). In the system configuration as presented here, this is the only category for rank 1a. The reason why this uniform label is not redundant is because there are other codes which are not discussed in this volume simply because they do not pertain to the topic of grammar. They include: F for financial, L for logistics and P for publications.

The second rank is for the book label, which is the same as discussed above (32.2). Thus, for instance, we would have \MZ\A\A1, \MZ\A\OS12 or \MZ\A\Z1.
The sub-rank 2a is for the type of data, of which there are five:

• I: Input
• O: Output
• G: Graphics
• T: Text
• X: indices and tabulations

Examples are: \MZ\A\A1\O, MZ\A\A1\T.

The third rank is for constituents, and the fourth for components. Constituent + component are found as subdirectories listed alphabetically after the pertinent component, as follows:

F features	I items	Q q-lots
FB bones within features	IB bones within items	QB bones within q-lots
FO objects within features	IO objects within items	QO objects within q-lots
FP pottery within features	IP pottery within items	QP pottery within q-lots
FS samples within features	IS samples within items	QS samples within q-lots

V13\G\d13\V13d1364 … .TIF	for large display
V13\G\ TN\T_V13d13\TN_V13d1364 ….JPG	for thumbnails
V13\G\LoRes\L_V13d13\LR_V13d1364 ….JPG

File structure of .A files

A12i0108
File produced on 08-08-2000 - Source File: A12\001.E - Standards: -F-A.001; -E-R.003
B01	K720		ed		cv
B10	K803		gg		V13d1694
O03	K724		gg		V13d1636

Item				Label		Directory		File
A1q2-p				(Ali2)				individual
A1q2-p3						A1 \ O \ QP \ 0002		pottery lot
A1q2.3.4						A1 \ O \ QI \ 00020304		color medium format

[last table to be reviewed, ZGy20 mDP]

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32.2.4: Constituent label and archive structure

						000203		within lot
A1q2-b3.1						A1 \ O \ QB \ 00020301		individual bone within bone group
A1q2-i						A1 \ O \ QI \ 0002		item lot (may include pebbles, beads, wheel)
(A1q2-i3)				A1q2.3		A1 \ O \ QI \ 000203		identified item lot (e.g., a bead lot)
(A1q2-i3.4)				A1q2.3.4		A1 \ O \ QI \ 00020304		individual
A1q2-p						A1 \ O \ QP \ 0002		pottery lot
A1q2-p3				A1q2.3.4				color medium format
A1q2-p3.4						A1 \ O \ QP \ 00020304		individual sherd within a sherd group

The sequence of directories corresponds to each of the possible ranks and sub-ranks, so that file names consist exclusively of the sequential number of constituents and, where necessary, components. Files within V-books may have an optional letter character suffix.
To ensure a proper sequence with any type of directory listing, leading hyphens (-) are added in each case; hyphens are used instead of zeros because the label is thus more easily readable, as will appear from the examples that follow.
Constituents consist of a total of 4 digits, except for views (within a V-book), which consists of 3 digits plus an optional literal suffix. Leading zeros are used as needed to obtain the maximum of either 4 or 3 digits, e.g., —1 or -100 for all constituents except views, for which a maximum of three digits is found, e.g., –1 or -10 (with an optional suffix: –1A or -10B).
Components consist of two sets of two digits, the first corresponding to the typological, and the second to the sequential, subdivisions, respectively. These are appended to the immediate right of the constituent, resulting in a sequence of either 6 or 8 digits, e.g., —1-2 or —1-2-3.
If a typological component is missing, two hyphens are used to mark its place, e.g., —1—3.
The extension to the file name is given uniformly as .A, for “archive.”
Following is a list that correlates, by way of exemplification, a few constituent labels with their corresponding archive location:

MZ A1f1	MZ\A\A-1\O\F\---1.A
MZ A1f123	MZ\A\A-1\O\F\-123.A
MZ B6v32	MZ\A\B-6\O\V\-32.A
MZ B6v32A	MZ\A\B-6\O\V\-32A.A
MZ K1.3	MZ\A\K-1\O\I\---3.A
MZ K1.3-1	MZ\A\K-1\O\I\---3---1.A
MZ A10q8	MZ\A\A10\O\Q\---8.A
MZ A10q8p9	MZ\A\A10\O\QP\---8-9.A
MZ A10q8p9-7	MZ\A\A10\O\QP\---8-9-7.A
MZ A10q8p19-27	MZ\A\A10\O\QP\---81927.A

Back to top: 32. Archive Structure

Labels for VW files (R713)

To be considered (P117)
W17t0102 A16c4~611 P117 mKB
W17t1412 A16.134.12~611 P117 mKB
W17t1412 A16q921.2.1~611 P117 mKB

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Directories

V14 or W14 (or the like)

A	Archive	notes and journal files; journal files include V files for assemblages, see e.g., under V17 or V23
D	Display	html file with reference to .jpg files in G directory
G	HiRes	high resolution

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32.4.1: Constituent label and archive structure

Back to top: 32. Archive Structure

32.4.1.1: Photos (V)

V00	lower case letter in the 00 series is free, thus, g stands for glytic
V14d01_A9v	dummy folders, used only to define content; identified by underscore; it contains no files and has no length limits
V15e46	more digital folders for excavation photos, including additions to work done during season - must have 6 - characters each book has a different folder in order to allow for easy storage on unit DVD
V15f46	ditto
V15g46	ditto
V15h46	ditto
V15i46	incidentals
V15k46	k: kite pictures- also gp
V15m46	m: movie clips
V15n46	n: scans from negatives - matches the b numbers
V14p01	p: scans from prints and color slides - matches the c numbers p: also pilot shots
V20q01	q: scans of shred sections
V14s01	s: photos for storage (equivalent to u)
W15t46	t: details of drawings, e.g. special roster elements - must have 6 characters
V15u01	u: unit photos (not taken by photographer)
V15v01	v: views within V-book (assemblages)
V15w01	w: work in winter (Kamiran, Diadin)
V15x01	x: conservation
V15y01	y: site preservation
LoRes	low resolution
W15d46	must have 6 characters

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32.4.1.2: Drawings (W)

V14a01	sketches
V14b01	pencil drawings
V14c01	pen drawings
V14d01	vector drawings

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32.4.2: Part Two. Analysis Section A. Constituents

TN	thumbnails
V14d01	must have 6 characters
T	text files, including archival lists of slides
V80	items photographed after excavation
V80d16	A16 (cumularive for all years of excavation)
V80d51	J1
V80e05	A16 after V80d99 is reached
V90	ceramics special series (e.g., incised sherds) ~ VW99. but buy photographic registrar, and more in the styles of assemblages: individual items or views assembled for typological reasons
V95 (U825) V95x01	wall conservation - Palace sector A
V95x02	wall conservation - Palace sector B
V95x03	wall conservation - Palace sector C
	V20x0308 X12v21 R723 bML 2007 V21x0308 X12v21 S720 cL 2008 V22x0308 Z11v21 T727 gW C5 V23x0308 AP^wfC5-3 U822 eD
V99	site general (for photos taken during regular seasons, etc.)

1

2

3

4

5

6

7

VW label

VI- label

date

init.

df

notes

ext.

V14d0010

A9v60a

L705

jff

-

bright

jpg,tif.FHx

V14d0016

-wa_A9_dirt_removal

L707

jff

jpg,tif.FHx

V14d0503

A9.98

L716

gg

ma

zc_at

jpg,tif.FHx

V14d0532

A9.149

L722

gg

zc_at

jpg,tif.FHx

V14d0550

A9.138

Lx04

gb

si

modern rolling

jpg,tif.FHx

V14d0016

-wa

L707

jff

jpg,tif.FHx

V14d0016

-wa_A9_dirt_removal

L707

jff

--

V14d0016

-sf_gb-mkb

L707

jff

--

V23x0301

AP^C5-7

U822

eD

V23x0302

AP^C5-7a

U822

eD

detail of crack

V17p2401

A9v169

O714

gg

V17c0426

L_W15d460

A16c1

M

f

s

jpg

1

928

lp

i

jpg

L_W15d4601

A16c1

M928

flp

si

L_W17t1602

A16i0108~611

-

-

-

L_W15d4611 A16.0108 M924 fk2 si f0294

jpg

L_W15t4603

A16i0108~612

-

-

-

L_W15d4611 A16.0108 M924 fk2 si f0294

jpg

T_V14d0010

A9v60a

L705

jff

-

-

jpg

Back to top: 32. Archive Structure

Notes

1. fields 2-5: if a field is missing, enter hyphen (not needed for 5 and 6);
2. field 2: no spaces allowed, do not use leading zeroes
       with incidentals, there must always be a code consisting of hyphen and two characters
      either by itself, or followed by underscore and additional info (with each word separated by underscore):
3. field 6: no underscore needed: all words in this field are considered within the field
     underscore can be used to link segments
     abbreviations: bt (before treatment)
    at (after treatment)
    nb (photo with number included)
     period is illegal in this field, as it introduces the extension
     underscore may be used to separate subdivisions within field, e.g. zc_at for conservation after treatment
     fixed format for W17t type files: this field must include the full label of the graphic file for the entire drawing.

Back to top: 32. Archive Structure

32.4.3: Constituent label and archive structure

Field 7: — extension used for dummy files, i.e. files that are empty and give crossreferences in label.
Cf. below, Fig. 13-3 (“Structure of directory and file labels for VW books”).

For W files:
W14db1612 A10q218-p4 L901 xxx cv.jpg
change to
W14b1612 A10q218-p4 L901 xxx cv @W14d1638.jpg

For VDM type label for directories:
VDM922 2139 gg A12 night
change to
^VDM922 2139 gg A12 night
when transferred to V15

For files:
VDM922 2139 gg 9499.JPG
change to
VDM922 2139 gg 9499 @V15d2085.JPG
when transferred to V15 (no caret)

For conservation photos:

V15x01	monitoring of individual walls
V15x50	activities
V15x60	coverings and floors
V15x70	monitoring mechanisms
V15x80	deterioration
V15x90	post-excavation history

	date	initials	time	subject
initial roll	VDO628	flp	1620	ZSB12 beads
after transfer to V17s	^VDO628	etc.

	date	initials	time	seq number	item number	V17 number
indiv.frame	VDO628	flp	1620	6721	A10q78-1	@V17s1201

roll	V17s12
dummy	V17s12 beads	empty folder
roll

	photo number	item number	date	initials	type	comment
indiv. frame	V17s1201	A10q78-1	O628	flp	bd	frit, oblong, complete
	no spaces allowed in these 5 fields					spaces allowed

Note: shaded areas are obligatory.

Directories:

Z10	Palace walls
Z11	Temple Terrace walls
Z12	Temple walls

r	room (Z11rA1)
v	view (V11x)
w	wall

For conservation photos:

V15x01	monitoring of individual walls
V15x49

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32.5.1: Part Two. Analysis-Section A. Constituents

V15x50	activities
V15x60	coverings and floors
V15x70	monitoring mechanisms
V15x80	deterioration
V15x90	post-excavation history

V21x0201 X05v49 S720 cL 2008 B1north.JPG	[old X format]
V22x0201 Z11v49 S720 cL Z11rB1-north.JPG	by room
V21x0316 Z11v68 S721 cL Z11rC1-east.JPG	[old format, view number out of sequence, Z11rC1 allows sorting by room]

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32.6: Special books

Special books My16:

V13a	archive
V13d	digital
V99	replaces VG for general
W13w W13a W13p W13b W13t	drawings (or) pencil (or) preliminary (or) traced (or) traced, inked
X13p	plates
X13t	thumbnails moved to VW13

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32.6.1: Constituent label and archive structure

[TEXT MISSING, ZGy20 mDP]

Fig. 13-3: Directory structure for individual Units (O320 based on Mx04).
Note: Italics (on white background) refer to categories not present in digital archive.

As indicated, incidentals approximate the status of constituents, even though they are structurally quite distinct. One major difference is that there is no sequential numbering of incidentals. Accordingly there is, properly speaking, no real label for incidentals, even if one may use “A1-sg” to refer to a discussion about strategy within A1. In point of fact, such a form of labeling is used within the archive, where observations about overall strategy will be found, sorted chronologically, within a directory \MZ\A\O-\SG.
The codes used to denote incidentals belong, as I have stressed (see section 2.2) to an open system, and are listed lexically in section 7.5.4.

Fig. 12-1: Constituents Labels.

Fig. 12-2: Archive Structure.

Fig. 12-3: Subdivision between ranks 1 and 2.