Files

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Introduction

We consider here only the file labels. within folders of type 1 or 2

The content of files to be processed by the programs is discussed in the separate website Digital Operation Manual.

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Universal codes

An underscore trait in front of a file indicates that the file will not be processed by a program, see for instance:

_files ZJ720.md	a single underscore indicates that an earlier version of the file from which this page is generated is not to be processed, but is retained in the main subfolder for consultation
__ files ZJ715.md	a double underscore indicates that an earlier version of the file from which this page is generated is retained as a backup for future reference, and is to be filed in a separate subfolder named "INACTIVE."

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File labels for folders of type 1

There is no restriction as to the format of the label for files in folders of type 1.

The only restriction is that extensions .J and .MD, are required for files to be processed respectively by the programs JD and MID.

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Files with extension .J for JD program

It is suggested that the labels for .J files include simply the date (in the Mozan format) and the initials of the person who wrote the file, with or without a space between the two. It is also possible to add a few words about the content.

Here are two examples of labels:

• J05/I/J/S721 JW.J
• A12/I/J/ZI910mKB seal impressions.J

folder	date	initials	content	extension
J05/I/J/	S721 (= July 21, 2008)	JW (= James L. Walker)		J
A12/I/J/	ZI910 (= September 19, 2024)	mKB (= Marilyn Kelly-Buccellati)	seal impressions	J

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Files widh extension .MD for MID program

Folders and full labels:

• A20/I/PAGES/A1/Overview.md
• GRM/I/PAGES/A2/05.Categorization principles.md
• MZS/I/PAGES/C2/surface_finds.md

folder	label	extension
A20/I/PAGES/A1/	Overview	MD
GRM/I/PAGES/A2	05.Categorization principles	MD
MZS/I/PAGES/C2/	surface_finds	MD

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File labels for folders of type 2 (V/W)

Each label follows a strictly delimited format. It consists of six fields, of which the first four are required (highlighted here in grey), while hte first five do not allow spaces. See the following examples:

1. V23d2016 J2q566.2 U816 dM fg f220.jpg
2. V19d3001 J3v10 P801 dM.JPG
3. V16d7017 MCVv1 N711 jjj Zcs-an fox hole.JPG
4. V18d8013 MCVv4 P818 dM Zcs-mt localized shelter from above.JPG
5. V23Fp0101 MPRv200 ZA614 xxx -vs visiting students from Hassaka.jpg
6. W23Nc1503 A10q0249.1 xxxx mTS si cylinder seal partial bird table.JPG
7. W23Od0118 A01.221 xxxx cJH si f729.JPG

	1 referent	2 element	3 date	4 initials	5 definition	6 notes
1	V23d2016	J2q566.2	U816	dM	fg	f220
2	V19d3001	J3v10	P801	dM
3	V16d7017	MCVv1	N711	jJJ	Zcs6-an	fox hole
4	V18d8013	MCVv4	P818	dM	Zcs-mt	localized shelter from above
5	V23Fp0101	MPRv200	ZA614	xxx	-vs	visiting students from Hassaka
6	W23Nc1503	A10q0249.1	xxxx	mTS	si	cylinder seal partial bird table
7	W23Od0118	A01.221	xxxx	cJH	si	f729

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Field 1: referent

This field consists of the subfolder label (e. g., V23d20) followed by a sequential number of the photo or drawing (e.g., 16).

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Field 2: element

This field gives the label of the element in question.

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Field 3: date

This field gives the date in the standard Mozan format.

If a date is unknown, one uses xxxx.

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Field 4: initials

This field gives the initials of the file author in hte standard Mozan format.

If the author is unknown, one uses xxx.

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Field 5: definition

This field gives the definition of the element in question, according to the list given in the main lexicon.

In practice, this field is used especially for movable items, since, for stationary items (as in example 2), a “view” typically includes several features and also items. It is primarily with conservation and site presentation images that the fifth field is used, as in examples 3-4.

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Field 6: notes

This field is in free format, and allows spaces

The file labels of the VW folders have a strict format because they are processed as such by the VWX program.